MP Band – Information for 9 – 14 September 2019

Good Afternoon All,

 

Hope everyone is enjoying a restful weekend.  This is a very busy week for the MP Band Program.  Our first major event that we host during the marching season is coming up.  We also have a special event that is occurring on Friday for our away football game.  Please read through:

 

Rehearsal Schedule for 9th – 12th September:  The rehearsal schedule for this week looks like the following:

 

  • Monday:  All (4-7 PM)
  • Tuesday:  Winds/Percussion (4-7 PM)
  • Wednesday:  Guard (4-7 PM)
  • Thursday:  All (4-7 PM)

 

VERY IMPORTANT BOOSTER MEETING BEING HELD ON MONDAY, 9 SEPTEMBER:  We will be having our monthly band booster’s meeting this Monday, 9 September.  This meeting is very important and we need as many parents/guardians, friends, family members, etc. of the band members as we possibly can get.  This meeting is vital to the planning of our two major events for the month, Preview and Showcase.  It will be held at 6:30 p.m. in the auditorium.  PLEASE PLAN TO COME OUT!!!!!

 

Football Game Friday:  On September 13th, we will be traveling to Concord for this week’s football game.  This is going to be a special event for the band.  We will be combining with the Concord band to perform the Star Spangled Banner and America the Beautiful.  Prior to the game we will do a rehearsal with them to prepare for the performance.  Schedule is as follows:

 

  • Call Time:  4:45 p.m.
  • Pack:  4:50 p.m.
  • Board Buses:  5:00 p.m.
  • Leave for CHS:  5:10 p.m.
  • Arrive to CHS:   5:30 p.m.
  • Unpack:  5:35 p.m.
  • Brief Warm-Up:  5:40 p.m.
  • Rehearse with CHS Band:  6:00 p.m.
  • Dinner with CHS Band:  6:45 p.m.
  • Star Spangled Banner and America the Beautiful:  7:20 p.m.
  • In Stands:  by 7:25 p.m.
  • Approximate End Time:  10:00 p.m.
  • Pack:  10:05 p.m.
  • Leave CHS (approx.):  10:10 p.m.
  • Arrive to MPHS (approx.):  10:30 p.m.
  • Unpack (approx.):  10:35 p.m.
  • Released (approx.):  10:45 p.m.

 

Volunteer opportunities for the game will be posted in Cut Time by Tuesday morning.  As always, we greatly appreciate out parents/guardians and others who volunteer.  Without you, it is hard to do what we do.  We will need the following volunteers for the game:

 

  • Meal Servers/Providers
  • Equipment Trailer Hauler (Will be hauling the small trailer to this game)
  • Water Crew
  • Drum Major Podium Crew

 

 

Schedule for the CCS Preview of Champions:  On Saturday, September 14th, we will be hosting the CCS Preview of Champions.  This is a major of event that brings all the county bands to our school to preview their marching band shows for the community and each other.  This is a fantastic event and is always a lot of fun.  For us, it is a lot of work.  Preview is a great way for us to raise some much needed funds.  It is also a great way to find our “battle rhythm” to prepare for Showcase at the end of the month.  In terms of actual performance, it is a great way to get us in the mindset of the competitive season coming up.  Schedule is as follows for the day:

 

  • Band Members Report:  8:00 a.m.
  • Pack Trailer for Equipment Movement to Stadium:  8:05 a.m.
  • Leave for Stadium:  8:15 a.m.
  • Arrive to Stadium:  8:25 a.m.
  • Begin Rehearsal in Stadium:  8:30 a.m.
  • Band Members End Rehearsal:  12:00 p.m.
  • Volunteers Show Up to Work:  12:00 p.m.
  • Band Members Eat Lunch and Prep for Afternoon/Evening: 12:15 p.m.
  • Mass Band Rehearsal with all County Bands for America the Beautiful:  3:00 p.m.
  • Approximate End of Rehearsal:  4:00 p.m.
  • Bands Prepare for Evening:  4:05 p.m.
  • Gates Open:  4:30 p.m.
  • Start Time with Star Spangled Banner (Performed by CHS and MPHS Bands):  5:15 p.m.
  • First Band Performance:  5:30 p.m.
  • Mount Pleasant Performance Time:  6:30 p.m.
  • Mass Band Performance:  9:30 p.m.
  • End (approx.):  9:45 p.m.
  • Clean Up:  10:00 p.m.
  • Approximate Leave:  11:30 p.m.

 

WE ASK THAT ANYONE WHO CAN VOLUNTEER PLEASE DO SO.  THIS EVENT AND SHOWCASE ARE OUR TWO BIGGEST MONEY MAKERS.  WITHOUT YOUR HELP, WE WILL NOT BE ABLE TO SUCCESSFULLY PULL THESE EVENTS OFF.  PLEASE GO TO https://www.signupgenius.com/go/60b044baeaa2ea0fb6-preview1 TO SIGN UP FOR A VOLUNTEER OPPORTUNITY.  WE GREATLY APPRECIATE YOUR ASSISTANCE.  IT IS SO VITAL TO THE SUCCESS OF THIS BAND AND THE SUCCESS OF THE EVENTS WE HOST.

 

 

CALENDAR OF EVENTS:  A detailed schedule has been sent weekly all summer long.  I have also put all dates for the season on our Cut Time site (www.cuttime.net).  This calendar can be accessed at any time.  You can also access this calendar through Google Calendars at https://calendar.google.com/calendar?cid=a2VpdGgubGVlQGFwcHMuY2FiYXJydXMuazEyLm5jLnVz .  I highly encourage utilizing your Cut Time accounts to keep up with the happenings of the band.  This is where you will get all the details of every event (schedule of events, maps to events, etc.)  This is where we will also get volunteers for events.  All students will have an account by the end of band camp, and one parent/guardian of each child will have an account that is linked to their student’s account.  Any and all parents/guardians can make an account, but at least one of each child is required to have one.  This will become our main source of communication so it is imperative that folks gain access.

 

REQUEST TO BE EXCUSED FROM A REHEARSAL:  As discussed in our parent meeting during the first week of band camp, a new method of requesting to be excused from an upcoming rehearsal has been developed.  From here on out, please utilize the following link (https://forms.gle/XkTBbUZfdKzBDzjQ6) to request for an excused absence from a rehearsal.  Please read the band handbook in concern of the policy for excused/unexcused absences.  All requests for an excused absence for an upcoming rehearsal needs to be submitted 48 hours in advance (with exceptions of extreme emergency circumstances).  This will eventually be made available on the band’s website.

 

 

DONATIONS FOR EQUIPMENT:  Hope you are well.  As discussed in our parent meeting, we have lots of needs.  On top of our normal requests (field paint, water, etc.), we have some equipment needs.  I am hoping that I can get some help to find ways to fund these items.

 

Drum Harnesses:  We have a DIRE need to replace all of our harnesses for the drumline.  We are lucky in that our instruments are in great shape for being as old as they are.  Our harnesses on the other hand, have surpassed their day.  I already have a few folks who have expressed interest in helping in this venture.  If you are able to fully purchase a harness, I am looking at ways to have these items engraved.  If you are unable to purchase a harness but are willing to help, we will also be excepting partial donations toward these items, as well.  See costs below (PLEASE NOTE:  I HAVE RECEIVED A FEW DONATIONS ALREADY TOWARDS THIS PURCHASE.  WE HAD A KIND DONATION MADE TO THE BAND PROGRAM FROM AN ACQUAINTANCE OF ONE OF OUR BAND PARENTS FOR $1000. THIS MONEY WILL GO TOWARD 2 SNARE HARNESSES AND 1 BASS HARNESS.   I HAVE ALSO RECEIVED A CHECK FOR THREE OF THE BASS HARNESSES ALREADY.  THIS PUTS US JUST OVER HALF WAY TO BEING ABLE TO FUND THE ENTIRE LINE.  I HAVE THE HARNESSES IN MY BAND OFFICE DUE TO THE COMPANY MISUNDERSTANDING MY REQUEST.  AS SOON AS I GET ALL THE MONEY FOR THESE, I CAN START PULLING THESE OUT AND PUT THEM TO USE.  IF I DON’T GET ALL THE MONEY FOR THESE, I WILL SEND BACK THE ONES WE AREN’T ABLE TO PAY FOR AT THIS TIME.  IT WOULD BE MOST OPTIMAL TO PURCHASE THE ENTIRE SET, BUT WE CAN PURCHASE IN CHUNKS IF NEED BE.)

Snare Drum:  We need 1 more carrier.  2 have already been purchased.  Costs are $299.99 per carrier (taxes and shipping not included).Total: $299.99.

Tenor Drum:  We need 2 carriers.  Costs are $309.99 per carrier (taxes and shipping not included).Total:  $619.98 for 2.

Bass Drum:  We need 1 more carrier.  4 have already been purchased.  Costs are $299.99 per carrier (taxes and shipping not included).Total:  $299.99 for 1.

Field Racks:  We also DIRE need for a couple of field racks.  These racks are used to help get some of our front ensemble percussion equipment on and off the field.  These racks help to keep the instruments in great shape while also making it easier to get this stuff on and off the field (less frustration, mitigates the chance of timing penalties, etc.).  These racks are also useful during the concert season, as well.  We need two types:

Pyle Latin Percussion Rack at $695.95

Pyle All terrain Field Rack at $799.95

There are a couple of accessory pieces that we will need to purchase, as well. The field rack crash cymbal holder is $318.75 and a field rack trap table $168.75.  If we get the racks, we can add more accessories at a later date, but we need to go ahead and at least get these items.

Electronic Equipment Carts:  We are also in CRITICAL need to purchase a couple carts/racks for our synthesizers and mixer equipment.  We have all this wonderful electronic equipment, but the items we have to haul this stuff and store this stuff is lacking in a big way.  If we do not fix this now, we risk seriously damaging this equipment.  We damage this equipment, that is thousands of dollars gone and wasted.  We fix this issue now, this equipment should last us a good long time.  We need two racks.  One that will encompass a synthesizer and the mixer board, and one that is for a single synthesizer.

Pageantry Innovations KC 35 Synth/Mixer Cart Combo:  This is a very pricey rack, but would be the best purchase because it combines two racks in one.  This means less stuff to have to move around.  Once the equipment is in this rig, it never has to come out.  It will keep our main synthesizer and our mixer board out of the elements (sun, rain, etc.).  Cost of this rig is $3599.99 (estimate).  Expensive, but is cheap in comparison to having to replace electronic equipment because of being weathered, etc.

Pyle Electronics Cart:  This would be the secondary synthesizer/electronics rack.  This one is not as extensive than the other, but is required for the amount of synthesizers we use.  The cost of this is $1079.99.  An option would be to buy two of the Pyle electronic racks and purchase a separate rig for the mixer.  If interested in this option, I can look into options.  We can always explore cheaper options, and depending on donations, we may have to go that route, but the options labeled are best case scenarios.

 

There are other equipment needs, but these are priority.

 

Outside of these needs, we are always needing donations of:

 

Cases of water

Gatorade (packets of mix)Cases of field paint.  I prefer the Rust Oleum Matte White Marking Paint (https://www.lowes.com/pd/rust-oleum-professional-white-water-based-marking-paint-actual-net-contents-15-fl-oz/3959183?cm_mmc=shp-_-c-_-prd-_-pnt-_-google-_-lia-_-219-_-spraypaint-_-3959183-_-0&store_code=2368&gclid=EAIaIQobChMI3_um7cGM5AIVzZ6zCh1cUQrFEAQYAiABEgKIkvD_BwE&gclsrc=aw.ds ).  We go through a couple cases a week (a case is 6 cans; so we go through 12 cans a week).  Right now, with learning drill, that number goes up a bit more.

Sunscreen

Snacks (especially for games and contests)

 

As always, I am so appreciative of all you do.  Any little thing helps, so if you are willing to help, please let me know.  Receipts for tax purposes can be done for your tax records.

 

SENIOR PICTURES:  Final student picked their photo on Sunday.  These are being sent off to be applied to the banners.  The cost of the banners will be $50, as in years’ past.  Please submit payment for those by September 6th.

 

SHOWCASE ADS/TROPHY SPONSORSHIP FORMS:  Forms and money for ads/trophies should already be turned in.  If you have any that you need to turn in, please do so ASAP.

 

As always, any questions, concerns, etc. can be brought to my attention at any time.  Feel free to e-mail me at keith.lee@cabarrus.k12.nc.us .