MP Band – Information for 2 – 6 September 2019

Hope everyone is enjoying a restful weekend.  Please read through:


Rehearsal Schedule and Football Game Schedule for the week of 2 – 6 September:  The rehearsal schedule for this week looks like the following:


Tuesdays:  All (4-7 PM)

Wednesdays:  All (4-7 PM)

Thursdays:  All (4-7 PM)


Be ready for a change based on how the weather looks!!!!!!  With the hurricane that is on the horizon, things may have to be adjusted.


Football Game Friday:  On September 6th, we will be at home for this week’s football game.  Details are as follows:


Call Time:  5:00 p.m.

Dinner:  5:30 p.m.

Warm-up:  6:15 p.m.

Line-Up to Leave for Stadium:  6:55 p.m.

Leave for Stadium:   7:00 p.m.

Arrive to Stadium:  7:10 p.m.

Star Spangled Banner:  7:20 p.m.

In Stands:  by 7:25 p.m.

Approximate End Time:  10:00 p.m.


We will need the following volunteers needed for this event:


Meal Servers/Providers

Equipment Trailer Hauler (Will be hauling the big trailer down to the field)

Front Ensemble Equipment Help



CALENDAR OF EVENTS:  A detailed schedule has been sent weekly all summer long.  I have also put all dates for the season on our Cut Time site (  This calendar can be accessed at any time.  You can also access this calendar through Google Calendars at .  I highly encourage utilizing your Cut Time accounts to keep up with the happenings of the band.  This is where you will get all the details of every event (schedule of events, maps to events, etc.)  This is where we will also get volunteers for events.  All students will have an account by the end of band camp, and one parent/guardian of each child will have an account that is linked to their student’s account.  Any and all parents/guardians can make an account, but at least one of each child is required to have one.  This will become our main source of communication so it is imperative that folks gain access.


REQUEST TO BE EXCUSED FROM A REHEARSAL:  As discussed in our parent meeting during the first week of band camp, a new method of requesting to be excused from an upcoming rehearsal has been developed.  From here on out, please utilize the following link ( to request for an excused absence from a rehearsal.  Please read the band handbook in concern of the policy for excused/unexcused absences.  All requests for an excused absence for an upcoming rehearsal needs to be submitted 48 hours in advance (with exceptions of extreme emergency circumstances).  This will eventually be made available on the band’s website.



DONATIONS FOR EQUIPMENT:  Hope you are well.  As discussed in our parent meeting, we have lots of needs.  On top of our normal requests (field paint, water, etc.), we have some equipment needs.  I am hoping that I can get some help to find ways to fund these items.


Drum Harnesses:  We have a DIRE need to replace all of our harnesses for the drumline.  We are lucky in that our instruments are in great shape for being as old as they are.  Our harnesses on the other hand, have surpassed their day.  I already have a few folks who have expressed interest in helping in this venture.  If you are able to fully purchase a harness, I am looking at ways to have these items engraved.  If you are unable to purchase a harness but are willing to help, we will also be excepting partial donations toward these items, as well.  See costs below (PLEASE NOTE:  I HAVE RECEIVED A FEW DONATIONS ALREADY TOWARDS THIS PURCHASE.  WE HAD A KIND DONATION MADE TO THE BAND PROGRAM FROM AN ACQUAINTANCE OF ONE OF OUR BAND PARENTS FOR $1000. THIS MONEY WILL GO TOWARD 2 SNARE HARNESSES AND 1 BASS HARNESS.   I HAVE ALSO RECEIVED A CHECK FOR THREE OF THE BASS HARNESSES ALREADY.  THIS PUTS US JUST OVER HALF WAY TO BEING ABLE TO FUND THE ENTIRE LINE.  I HAVE THE HARNESSES IN MY BAND OFFICE DUE TO THE COMPANY MISUNDERSTANDING MY REQUEST.  AS SOON AS I GET ALL THE MONEY FOR THESE, I CAN START PULLING THESE OUT AND PUT THEM TO USE.  IF I DON’T GET ALL THE MONEY FOR THESE, I WILL SEND BACK THE ONES WE AREN’T ABLE TO PAY FOR AT THIS TIME.  IT WOULD BE MOST OPTIMAL TO PURCHASE THE ENTIRE SET, BUT WE CAN PURCHASE IN CHUNKS IF NEED BE.)

Snare Drum:  We need 1 more carrier.  2 have already been purchased.  Costs are $299.99 per carrier (taxes and shipping not included).Total: $299.99.

Tenor Drum:  We need 2 carriers.  Costs are $309.99 per carrier (taxes and shipping not included).Total:  $619.98 for 2.

Bass Drum:  We need 1 more carrier.  4 have already been purchased.  Costs are $299.99 per carrier (taxes and shipping not included).Total:  $299.99 for 1.

Field Racks:  We also DIRE need for a couple of field racks.  These racks are used to help get some of our front ensemble percussion equipment on and off the field.  These racks help to keep the instruments in great shape while also making it easier to get this stuff on and off the field (less frustration, mitigates the chance of timing penalties, etc.).  These racks are also useful during the concert season, as well.  We need two types:

Pyle Latin Percussion Rack at $695.95

Pyle All terrain Field Rack at $799.95

There are a couple of accessory pieces that we will need to purchase, as well. The field rack crash cymbal holder is $318.75 and a field rack trap table $168.75.  If we get the racks, we can add more accessories at a later date, but we need to go ahead and at least get these items.

Electronic Equipment Carts:  We are also in CRITICAL need to purchase a couple carts/racks for our synthesizers and mixer equipment.  We have all this wonderful electronic equipment, but the items we have to haul this stuff and store this stuff is lacking in a big way.  If we do not fix this now, we risk seriously damaging this equipment.  We damage this equipment, that is thousands of dollars gone and wasted.  We fix this issue now, this equipment should last us a good long time.  We need two racks.  One that will encompass a synthesizer and the mixer board, and one that is for a single synthesizer.

Pageantry Innovations KC 35 Synth/Mixer Cart Combo:  This is a very pricey rack, but would be the best purchase because it combines two racks in one.  This means less stuff to have to move around.  Once the equipment is in this rig, it never has to come out.  It will keep our main synthesizer and our mixer board out of the elements (sun, rain, etc.).  Cost of this rig is $3599.99 (estimate).  Expensive, but is cheap in comparison to having to replace electronic equipment because of being weathered, etc.

Pyle Electronics Cart:  This would be the secondary synthesizer/electronics rack.  This one is not as extensive than the other, but is required for the amount of synthesizers we use.  The cost of this is $1079.99.  An option would be to buy two of the Pyle electronic racks and purchase a separate rig for the mixer.  If interested in this option, I can look into options.  We can always explore cheaper options, and depending on donations, we may have to go that route, but the options labeled are best case scenarios.


There are other equipment needs, but these are priority.


Outside of these needs, we are always needing donations of:


Cases of water

Gatorade (packets of mix)Cases of field paint.  I prefer the Rust Oleum Matte White Marking Paint ( ).  We go through a couple cases a week (a case is 6 cans; so we go through 12 cans a week).  Right now, with learning drill, that number goes up a bit more.


Snacks (especially for games and contests)


As always, I am so appreciative of all you do.  Any little thing helps, so if you are willing to help, please let me know.  Receipts for tax purposes can be done for your tax records.


SENIOR PICTURES:  Final student picked their photo on Sunday.  These are being sent off to be applied to the banners.  The cost of the banners will be $50, as in years’ past.  Please submit payment for those by September 6th.


SHOWCASE ADS/TROPHY SPONSORSHIP FORMS:  Forms and money for ads/trophies should already be turned in.  If you have any that you need to turn in, please do so ASAP.


As always, any questions, concerns, etc. can be brought to my attention at any time.  Feel free to e-mail me at .