MP Band – Information for 22 – 28 September 2019

Good Afternoon All,

Hope everyone is enjoyed a restful Sunday.  I greatly appreciate you all for your hard work and dedication to ensure a successful weekend. We now look forward to the next major event: SHOWCASE.

Rehearsal Schedule for 23rd – 27th September: The rehearsal schedule for this week looks like the following:

  • Monday: All (4-7 PM)

  • Tuesday: Winds/Percussion (4-7 PM)

  • Wednesday: Guard (4-7 PM)

  • Thursday: All (4-7 PM)

Football Game Friday: On September 27th, we will be at home for this week’s football game. We have a very special event that we have been asked to be a part of for Friday’s festivities.  Because of this, our call time is going to be pretty early.  This event, with out letting too much out of the bag, is a huge deal.  We do not have school that day, so if students need to be brought in early because of rides, I will be here.  There will be plenty of things to help with to prepare for Showcase, so there will be some chores being done to help with that, as well.

  • Call Time: 2:00 p.m.

  • Special Event:  3:00 p.m.

  • Showcase Prep:  4:00 p.m.

  • Pre-Game Block Practice:  5:00 p.m.

  • Dinner: 5:30 p.m.

  • Warm-up: 6:15 p.m.

  • Line-Up to Leave for Stadium: 6:55 p.m.

  • Leave for Stadium: 7:00 p.m.

  • Arrive to Stadium: 7:10 p.m.

  • Star Spangled Banner: 7:20 p.m.

  • In Stands: by 7:25 p.m.

  • Approximate End Time: 10:00 p.m.

We will need the following volunteers needed for this event:

  • Meal Servers/Providers

  • Equipment Trailer Hauler (Will be hauling the big trailer down to the field)

  • Front Ensemble Equipment Help

  • Water

We will be in full uniform.  Students need all uniform items for Friday night (Under Armour shirts, compression shorts, black calf length socks, gloves, marching band shoes, guard specific items).

Showcase on Saturday: On September 28th, we will be hosting our 21st annual Showcase of Champions This is our biggest money making venture that we do during the year.  We will be hosting 19 other marching bands.  All students will be working this event.  We will also be performing at the end of the contest.  There is a lot that goes into this event and it is extremely important that everyone is super professional and is offering a helping hand throughout the day.  This event helps us, financially, to do what we do.

All students need to report in their band t-shirt, black shorts, black or white socks, and tennis shoes.  Report time is 6:30 a.m.  Students will be working throughout the day.  We will be performing at 4:15 p.m.  Following our performance, there will be an awards ceremony for the competing bands.  After the awards ceremony, we will be working to clean up the stadium and school.  I anticipate being done by 7:00 p.m., but this is dependent on how fast we can get things done.  Students are REQUIRED to be her the entire time.  Schedule of bands attending is attached. Showcase Time Table – 2019

Seniors:  You will be tasked to be guides for the bands.  Be prepared to dress up in your “Sunday best.”  You will be the main representative of our band that these bands see.  You are expected to showcase a high level of professionalism.

  • Call Time: 6:30 a.m.

  • Warm-up for Performance: 3:20 p.m.

  • Leave for Stadium: 4:00 p.m.

  • Arrive to Stadium: 4:10 p.m.

  • Performance: 4:15 p.m.

  • Approximate Release Time: 7:00 p.m.

VOLUNTEERS FOR SHOWCASE DESPERATELY NEEDED: We are in desperate need of volunteers to help work our 21st Annual Showcase of Champions that will be held here on Saturday, September 28th, 2019. This event is our most profitable fundraiser for the band. In order for this to be a success, we need the help of anyone who is willing. We will be hosting 19 bands that day. Jobs range from concession sales to helping with equipment movement. Please go to to volunteer for this opportunity.

SOCCER JERSEYS: Anyone interested in ordering a soccer jersey, please turn in orders and money to Mr. Lee by Monday, 23 September 2019. Order form is attached.  MP Band Soccer Jersey Form – 2019

CALENDAR OF EVENTS: A detailed schedule has been sent weekly all summer long. I have also put all dates for the season on our Cut Time site ( This calendar can be accessed at any time. You can also access this calendar through Google Calendars at . I highly encourage utilizing your Cut Time accounts to keep up with the happenings of the band. This is where you will get all the details of every event (schedule of events, maps to events, etc.) This is where we will also get volunteers for events. All students will have an account by the end of band camp, and one parent/guardian of each child will have an account that is linked to their student’s account. Any and all parents/guardians can make an account, but at least one of each child is required to have one. This will become our main source of communication so it is imperative that folks gain access.

REQUEST TO BE EXCUSED FROM A REHEARSAL: As discussed in our parent meeting during the first week of band camp, a new method of requesting to be excused from an upcoming rehearsal has been developed. From here on out, please utilize the following link ( to request for an excused absence from a rehearsal. Please read the band handbook in concern of the policy for excused/unexcused absences. All requests for an excused absence for an upcoming rehearsal needs to be submitted 48 hours in advance (with exceptions of extreme emergency circumstances). This will eventually be made available on the band’s website.

DONATIONS FOR EQUIPMENT: Hope you are well. As discussed in our parent meeting, we have lots of needs. On top of our normal requests (field paint, water, etc.), we have some equipment needs. I am hoping that I can get some help to find ways to fund these items.

Drum Harnesses: We have a DIRE need to replace all of our harnesses for the drumline. We are lucky in that our instruments are in great shape for being as old as they are. Our harnesses on the other hand, have surpassed their day. I already have a few folks who have expressed interest in helping in this venture. If you are able to fully purchase a harness, I am looking at ways to have these items engraved. If you are unable to purchase a harness but are willing to help, we will also be excepting partial donations toward these items, as well. See costs below (PLEASE NOTE: I HAVE RECEIVED A FEW DONATIONS ALREADY TOWARDS THIS PURCHASE. WE HAD A KIND DONATION MADE TO THE BAND PROGRAM FROM AN ACQUAINTANCE OF ONE OF OUR BAND PARENTS FOR $1000.THIS MONEY WILL GO TOWARD 2 SNARE HARNESSES AND 1 BASS HARNESS. I HAVE ALSO RECEIVED A CHECK FOR THREE OF THE BASS HARNESSES ALREADY. THIS PUTS US JUST OVER HALF WAY TO BEING ABLE TO FUND THE ENTIRE LINE. I HAVE THE HARNESSES IN MY BAND OFFICE DUE TO THE COMPANY MISUNDERSTANDING MY REQUEST. AS SOON AS I GET ALL THE MONEY FOR THESE, I CAN START PULLING THESE OUT AND PUT THEM TO USE. IF I DON’T GET ALL THE MONEY FOR THESE, I WILL SEND BACK THE ONES WE AREN’T ABLE TO PAY FOR AT THIS TIME. IT WOULD BE MOST OPTIMAL TO PURCHASE THE ENTIRE SET, BUT WE CAN PURCHASE IN CHUNKS IF NEED BE.)

Snare Drum: We need 1 more carrier. 2 have already been purchased. Costs are $299.99 per carrier (taxes and shipping not included).Total:$299.99.

Tenor Drum: We need 2 carriers. Costs are $309.99 per carrier (taxes and shipping not included).Total: $619.98 for 2.

Bass Drum: We need 1 more carrier. 4 have already been purchased. Costs are $299.99 per carrier (taxes and shipping not included).Total: $299.99 for 1.

We had a very generous donation of time, labor, and parts that went toward building an awesome synthesizer cart. This cart is amazing. The kind folks of Propel Church, Gene Starnes, and Brian Harkey for doing this for us.

Also, THANK YOU to Buddy Cobb for building some awesome carts for our speakers. This will help us get on and off the field so much easier.

There are other equipment needs, but these are priority.

Outside of these needs, we are always needing donations of:

  • Cases of water

  • Gatorade (packets of mix)Cases of field paint. I prefer the Rust Oleum Matte White Marking Paint ( ). We go through a couple cases a week (a case is 6 cans; so we go through 12 cans a week). Right now, with learning drill, that number goes up a bit more.

  • Sunscreen

  • Snacks (especially for games and contests)

As always, I am so appreciative of all you do. Any little thing helps, so if you are willing to help, please let me know. Receipts for tax purposes can be done for your tax records.

As always, any questions, concerns, etc. can be brought to my attention at any time. Feel free to e-mail me at .