MP Band – Information for 26 – 30 May 2020

Good Morning All,


MARCHING BAND INFORMATION:  It has been a strange couple of months with the school closures due to the current COVID 19 situation.  There are still many questions about what the future holds for us in terms of the start of school, etc.  Our hope is that we can start the next school year in normal fashion.  Whether this can happen or not, those answers will be coming soon.   With that being said, Mr. Fisher and I are preparing as if things are going to start in a somewhat normal fashion.  We have determined it will be best for us to be over prepared than to caught off guard.  As of now, we are planning for a normal Marching Band season.  With that being said, things are ever-changing.


I encourage you to watch this video ( ).  Much of the information in this video are things that you are used to as being past members of this ensemble, but there are also lots of new things to pay attention to.  In this video, I go different planning scenarios that we have diligently planned and have vetted with the administrative team here at Mount Pleasant High School.  These scenarios provide us a number of plans that we can fall on based on the ever changing situations that we are presented with due to our current situation.  Please pay attention to the details concerning multiple child discounts and financial aid requests (new initiatives this year).


After you have watched the video, please complete the Commitment Form found at this link: .  This secures your spot in this ensemble.  Please do this ASAP!!!


Attached to this newsletter is a copy of the slide deck from my video presentation and a copy of our band handbook.  Please look over these items.  The band handbook has all the forms that students will need to have completed by August 3rd.


Marching Band Info Meeting - 2020
MP Marching Band Handbook 2020 (signed)


I am very optimistic that things will get back to normal.  As scary as things look right now, I am looking forward to what this next year may hold for us.  I cannot wait for the day that we can get together to make music again.


P.S. – If for whatever reason, we have a shortened marching band season or we do not have a marching band season at all, marching band fees paid can either be reimbursed or kept in the student’s band account for the next marching band season.  If we have a shortened season, marching band fees will be reduced substantially.  If we do not have a marching band season, students can be fully refunded (only money they have paid in; not any money that has been fundraised) or it can stay in their band accounts until the next season for band fees.


P.P.S. – I made a mistake in the video.  Open House for High School and Middle School will be Aug 12th, not Aug 13th.  That info has been updated in the slide deck and the band handbook.  Elementary School Open House will be Aug 13th.  A rehearsal schedule will be made to ensure students can make their Open Houses.


AWARDS FOR 2019 – 2020:  .  Due to the current situation we are dealing with, we were not able to have an actual award ceremony this year.  I wish we could have gotten together one more time to celebrate you guys, but it just was not in the cards.  I have recorded a “virtual ceremony” for you all if you would like to watch and listen.  If not, you may see the attached pdf to see the various award winners for the 2019 – 2020 school year.

Mount Pleasant Band Awards Presentation - 2020


To Watch:


Please note:  Varsity letters, service bars, and service pins have been ordered, but due to the current situation, it is taking a long time to get here.  As soon as I get these items, I will make arrangements with you to get these things.  All other awards will be part of the pick-up plan designated by the school.  Please watch your e-mails on how this will work.



SENIOR DROP-OFF / PICK-UP INFORMATION:  Tomorrow marks the beginning of a series of days designated for Seniors to come to school to drop off and/or pick up items.  All Seniors have items that you will have to pick up, so all of you should be planning a day and a time to do so.  The days and times designated for Seniors are as follows:


Tuesday May 26th

Seniors Only 9am-noon


Wednesday May 27th

Seniors Only noon – 3pm


Thursday May 28th

Seniors Only 4pm-7pm


Monday June 1st

Medication ONLY Noon-3 pm


Wednesday June 3rd

Medication ONLY 9am – noon


Thursday 4th

Medication ONLY 4pm-7pm


Wednesday June 10th

Any grade level -7am – 10am


Thursday June 11th

Any grade level -4pm-7pm


Friday June 12th

Any grade level -10am-2pm


LOGISTICS:  This is very important.  There is going to be an area for drop-offs (teacher parking lot) and an area for pick-ups Front of the school.  If you have items to drop off such as band instruments, mutes, mouthpieces, etc., you will drive your vehicle to the teacher parking lot (follow the flow of traffic).  I will be in the first tent.  You will pass off your items for me to check off the list.  If you have other items to drop off you will continue around the teacher parking lot in your vehicle to those stations.  Once you are done with dropping items off, you will follow the flow of traffic around to the front of the building.  Here you will find several stations for a variety of items to pick up.  You all will have a packet of materials from the school to pick up.  There is also a table that I need all of you to stop off at.  It will be labeled “Band Pick-Up.”  There will be a bag with some awesome goodies from your Band Boosters, awards that you awarded (I am still awaiting Letters, Service Pins, and Service Bars; due to the COVID 19 situation, these are taking longer to get here.  Once I have these, I will let you know.).  EVERY ONE OF YOU NEED TO STOP AT THIS TABLE!!!!!  DO NOT FORGET!!!  Besides going to the “Band Pick-up” area, you need to make sure you pick up your Senior packet, which will include other cords you may have earned, information for graduation, etc.


For Juniors, Sophomores, and Freshmen, details will be coming out about your days to pick items up.  If you have any questions what so ever about this process, please ask.  I will do my best to help you.


ACADEMIC CALENDAR CHANGE FOR 2020 – 2021:  Due to recent legislation that was passed by the NC General Assembly and signed into law by Governor Cooper on 4 May 2020, it has been mandated that students will return to school on 17 August 2020.  Teachers will return to work on 10 August 2020.  You are invited and encouraged to provide feedback on two possible scenarios (one with the Republican National Convention taking place, one without).  Visit to compare and contrast the two proposed calendars and give your own feedback.  This needs to be done by 10 May 2020.



MERIT POINT SYSTEM:  In year’s past, our various awards, such as varsity letters and the pink honors cord, have been given out based on amount of years you have participated in the band program.  It has become apparent that some changes to this will have to be made.  From here on out, students will be awarded varsity letters, service bars, and the pink honors cords based on a merit point system.  Why the change?


  • It has become apparent that we have to do more to make the awarding of these items more meaningful and fair.
  • Allows for anyone in the band program to earn points toward these items.  Does not discriminate against those who do not march in marching band, etc.
  • Places more emphasis on going above and beyond and excellence rather than just participation.


I encourage you all to watch this video that will give more detail:


The video is 23 minutes long (I know……pretty long).  Even though it is fairly long, I feel it is the best way to explain the form and to show how the merit point form is being used.


Attached is the merit point form.  I need ALL band students to fill this out.  Watch the video for explanation on how I need you to do this.  If you do not do this, you will not be given any of these awards.  Please e-mail back to me by 15 May 2020.  Fill out the form based on the information I have given you in the video.


  • SENIORS:  You are “grandfathered” into the system.  Most of you may be close when it comes to having enough points to earn the pink cord, but most of you will not make it.  If you have been a band participant through your Senior year, you will be awarded a pink cord this year.
  • JUNIORS:   You will also be “grandfathered” into the system.  Most of you may be close when it comes to having enough points to earn the pink cord, but most of you will not make it.  If you participate in band through your Senior year, you will be awarded a pink cord next year.
  • SOPHOMORES:  I will make an assessment of where you are at and make a determination.
  • FRESHMEN:  You are fully vested in the merit point program.


Any concerns about this can be communicated to me.


WCU Summer Symposium:  Every summer, Western Carolina offers a Summer Symposium for band students.  This year, due to the current situation, they are going to be doing this online for FREE.  You all need to get in on this.  There are tracks for every section.  I have attached to this e-mail a flyer with the dates and a PDF with information on how to logon to the webinars.  YOU WOULD BE FOOLISH NOT TO PARTAKE IN THIS!!!!!!


  • Percussion Track – 21 May @ 5 p.m.
  • Colorguard Track – 28 May @ 5 p.m.
  • Leadership Track – 4 June @ 5 p.m.
  • Jazz Track – 11 June @ 5 p.m.

WCU SSY20 Online Schedule FINAL


There is something for everyone here.  Get involved in multiple webinars.  Be on the lookout for other great opportunities to come down the pike.


Band Fees:  Some still have balances due from their marching band fees, winterguard fees, etc.  Please get this in ASAP.  I greatly appreciate the ones who have gotten with me to turn in money.  If you have money that is due that you need to turn in, it is imperative that you do this ASAP.  Send me an email and I can meet you.


Daily/Weekly Schedule:  A daily/weekly schedule has been created for you to follow.  Please see below:


Monday, Tuesday, Thursday, Friday Daily Schedule
Time Period
9:00 am – 9:55 am 1st Period
10:00 am – 10:55 am 2nd Period
11:30 am – 12:25 pm 3rd Period
12:30 pm – 1:25 pm 4th Period
Wednesday Work Schedule
PLCs for Teachers
Time Department Administrator
8:00 am – 8:45 am Social Studies Sullivan
PE Frazier
Math Snyder
9:00 am – 9:45 am Fine Arts Sullivan
EC Frazier
Science Snyder
10:00 am – 10:45 am World Language Sullivan
English Frazier
CTE Snyder
Mr. Lee Office Hours (Mon., Tues., Thurs., and Fri.)
7:15 am – 4:30 pm Hit me up anytime during this time through e-mail or Microsoft Team.
Mr. Lee Office Hours (Wed.)
7:15 am – 8:50 am

10:00 am – 1:50 pm

3:10 pm – 4:30 pm

Hit me up anytime during this time through e-mail or Microsoft Team.



Microsoft Teams:  We will be doing at least one meeting per week for the remainder of the school year.  You have already been invited to attend these meetings through Microsoft Teams.  It should send a notification to your school e-mail address when these invites occur.  It will also show up in your calendars in your school e-mail.  In order to access Microsoft Teams, you need to know your login information for your school e-mail accounts, etc.  Please go to this website to learn how to do this: .


Class Meetings:  I will host one meeting this week on 28 May 2020.


Assignments for the Week of 26 May – 4 June:  I will not be posting anymore new assignments.  The vast majority of you have plenty to do.  You have until 4 June 2020 to finish the assignments.  Follow the instructions of the assignment.  To access Cut Time and figure out how to access those assignments, please watch this video:


Once you completed an assignment, please go into Cut Time and certify you have completed the assignment.  To do so, watch this video:


If you do not have the required materials to complete a particular assignment, please let me know and I will make adjustments for you.  With this new way of learning, and with the situation being what it is, we will all have to have a level of leniency and understanding.


SITUATION AS IS:  Our Governor has just issued an order for us to be closed through the end of the school year.  Your teachers are working hard to close out the school year and the school/school system will be pushing out lots of information on how this will all go down.  This is not easy and may come with some frustration.  BE PATIENT!!!


For the Band:  We will continue to post items on SmartMusic and in Cut Time for us to do.  It is imperative that you remember your login information for both of those systems.  If you do not, please let me know ASAP so I can help you.  There will be a few things posted every few days for us to try to complete.


For Future Band Functions:  As of right now, there is not supposed to be any activities on campus until 1 August.  This may change if guidance from the state and the NCHSAA changes.  Stay on top of your e-mails for the latest and greatest…….


At this point of time, you and your family’s health are of the most importance.  Please follow the guidelines that have been placed in order to curb this situation.  If you follow these guidelines, the amount of time that we are dealing with this will shorten.


Parents-please make sure your children are checking their e-mails (school e-mails and e-mails associated with Cut Time and Smart Music) and their Cut Time accounts on a regular basis.  Your children are going to be sent lots of information by all of their teachers.  It is IMPERATIVE that they take some sort of onus in their own educational journey while we are experiencing these school closures.  Please stay on top of your children.  Force them to talk to you about what it is they are doing.  Make them show you what they are doing.  With the way they are having to do assignments, gather information, etc. while we are in our period of school closures, it cannot be solely on the teacher.  If there is lack of information that a student is given that is making it difficult for a student to accomplish a particular task, students need to contact their teachers to gain clarification.  This is great training for them for college, entering the workforce, etc.


As always, contact me with questions, comments, concerns, etc.




Keith J. Lee

Director of Bands

Mount Pleasant High School



Office Phone:  704.260.6690 ext. 76707


Address:  700 Walker Road, Mount Pleasant, NC  28124-9596