MP Band – Information for 30 September – 5 Ocotober

Good Afternoon All,


Hope everyone is enjoyed a restful Sunday.  Thank you all for such a wonderful weekend.  Showcase is always a lot of work to pull off, but with your help, we did a phenomenal job!!!  I greatly appreciate you all for your hard work and dedication to ensure a successful weekend.  This week, we look forward to taking this band on the road for the start of their competitive season.


Rehearsal Schedule for 30 September – 4 October:  The rehearsal schedule for this week looks like the following:


  • Monday:  All (4-7 PM)
  • Tuesday:  Winds/Percussion (4-7 PM)
  • Wednesday:  Guard (4-7 PM)
  • Thursday:  All (4-7 PM)
  • Friday:  All (4 – 6:30 p.m.)


Rehearsal Friday:  On October 4th, we will be having a special rehearsal to prepare for our first contest.  This rehearsal is super important for all performers and will also be important for parents who are planning to help on Saturday.  We will be in need of parents to be here to learn about the logistics of moving the front ensemble, prop assemblage/movement, etc.  We need the following amount of parents to help with things:


  • Equipment trailer haulers (2):  One for the big trailer and one for the small trailer.
  • 3 Open Air Trailers w/ Tractors/Gators/Golf Carts:  We will need to have at least this many to haul sideline props and front ensemble equipment to and from the field.
  • At least 6 parents to help with front ensemble equipment
  • 8-10 parents to help with front sideline props.
  • 4 parents to help with backdrop props to lay sandbags down.


We would like parents to be available on Friday to run through the set-up for Saturday.  This performance is a timed performance and we will be assessed a penalty if we run over.  We need to make sure that everyone knows there function in the field set-up.  The set-up should be a lot more manageable than last year, so we should be fine.  We need to be as organized as we possibly can to ensure we are good to go.  If we can have parents available at 5:45 on Friday to help with this, that would be awesome.  I will be posting these volunteer spots in Cut Time.  I will send an e-mail out when these spots are available.


I would also like to do most of our packing for Saturday on Friday.  That way we are not struggling to leave on Saturday.


Roundtable on Saturday:  On Saturday, October 5th , we will be attending our first contest of the competitive season at North Lincoln High School.  The schedule of events will also be posted on Cut Time.  Schedule is as follows:

  • Call Time:  11:00 a.m.
  • Rehearse/Awards Etiquette Class:  11:00 – 1:00 p.m.
  • Eat Lunch/Pack:   1:00 p.m.
  • Leave for North Lincoln:  2:30 p.m.
  • Arrive:  4:00 p.m.
  • Prop Assembly:  4:10 p.m. – 4:30 p.m.
  • Visual Warm-up:  4:45 p.m. – 5:35 p.m.
  • Dinner:  5:35 p.m. – 6:10 p.m.
  • Preparation for Dressing:  6:10 p.m. – 6:15 p.m.
  • Dress:  6:20 p.m.
  • Warm-up:  6:45 p.m.
  • Gate:  7:35 p.m.
  • Performance:  7:40 p.m.
  • Awards:  9:20 p.m.
  • Leave North Lincoln:  10:10 p.m.
  • Arrive to Mount Pleasant:  approximately 11:20 p .m.

Roundtable Traffic – 2019 (Powerpoint showing Traffic Flow and Parking at North Lincoln)

Directors Packet
2019 Roundtable Master Schedule

CALENDAR OF EVENTS:  A detailed schedule has been sent weekly all summer long.  I have also put all dates for the season on our Cut Time site (  This calendar can be accessed at any time.  You can also access this calendar through Google Calendars at .  I highly encourage utilizing your Cut Time accounts to keep up with the happenings of the band.  This is where you will get all the details of every event (schedule of events, maps to events, etc.)  This is where we will also get volunteers for events.  All students will have an account by the end of band camp, and one parent/guardian of each child will have an account that is linked to their student’s account.  Any and all parents/guardians can make an account, but at least one of each child is required to have one.  This will become our main source of communication so it is imperative that folks gain access.


REQUEST TO BE EXCUSED FROM A REHEARSAL:  As discussed in our parent meeting during the first week of band camp, a new method of requesting to be excused from an upcoming rehearsal has been developed.  From here on out, please utilize the following link ( to request for an excused absence from a rehearsal.  Please read the band handbook in concern of the policy for excused/unexcused absences.  All requests for an excused absence for an upcoming rehearsal needs to be submitted 48 hours in advance (with exceptions of extreme emergency circumstances).  This will eventually be made available on the band’s website.


DONATIONS FOR EQUIPMENT:  Hope you are well.  As discussed in our parent meeting, we have lots of needs.  On top of our normal requests (field paint, water, etc.), we have some equipment needs.  I am hoping that I can get some help to find ways to fund these items.


Drum Harnesses:  We have a DIRE need to replace all of our harnesses for the drumline.  We are lucky in that our instruments are in great shape for being as old as they are.  Our harnesses on the other hand, have surpassed their day.  I already have a few folks who have expressed interest in helping in this venture.  If you are able to fully purchase a harness, I am looking at ways to have these items engraved.  If you are unable to purchase a harness but are willing to help, we will also be excepting partial donations toward these items, as well.  See costs below (PLEASE NOTE:  I HAVE RECEIVED A FEW DONATIONS ALREADY TOWARDS THIS PURCHASE.  WE HAD A KIND DONATION MADE TO THE BAND PROGRAM FROM AN ACQUAINTANCE OF ONE OF OUR BAND PARENTS FOR $1000. THIS MONEY WILL GO TOWARD 2 SNARE HARNESSES AND 1 BASS HARNESS.   I HAVE ALSO RECEIVED A CHECK FOR THREE OF THE BASS HARNESSES ALREADY.  THIS PUTS US JUST OVER HALF WAY TO BEING ABLE TO FUND THE ENTIRE LINE.  I HAVE THE HARNESSES IN MY BAND OFFICE DUE TO THE COMPANY MISUNDERSTANDING MY REQUEST.  AS SOON AS I GET ALL THE MONEY FOR THESE, I CAN START PULLING THESE OUT AND PUT THEM TO USE.  IF I DON’T GET ALL THE MONEY FOR THESE, I WILL SEND BACK THE ONES WE AREN’T ABLE TO PAY FOR AT THIS TIME.  IT WOULD BE MOST OPTIMAL TO PURCHASE THE ENTIRE SET, BUT WE CAN PURCHASE IN CHUNKS IF NEED BE.)

Snare Drum:  We need 1 more carrier.  2 have already been purchased.  Costs are $299.99 per carrier (taxes and shipping not included).Total: $299.99.

Tenor Drum:  We need 2 carriers.  Costs are $309.99 per carrier (taxes and shipping not included).Total:  $619.98 for 2.

Bass Drum:  We need 1 more carrier.  4 have already been purchased.  Costs are $299.99 per carrier (taxes and shipping not included).Total:  $299.99 for 1.

We had a very generous donation of time, labor, and parts that went toward building an awesome synthesizer cart.  This cart is amazing.  The kind folks of Propel Church, Gene Starnes, and Brian Harkey for doing this for us.

Also, THANK YOU to Buddy Cobb for building some awesome carts for our speakers.  This will help us get on and off the field so much easier.

There are other equipment needs, but these are priority.


Outside of these needs, we are always needing donations of:



As always, I am so appreciative of all you do.  Any little thing helps, so if you are willing to help, please let me know.  Receipts for tax purposes can be done for your tax records.


As always, any questions, concerns, etc. can be brought to my attention at any time.  Feel free to e-mail me at .